Many people have been using pdf in managing and organizing electronic files. Most companies in different industries have incorporated pdf technology in accomplishing daily tasks, especially in dealing with paperwork. Since everything is now computer-generated, instead of dealing with stacks of files, folders, and documents, people use digital files that are convenient to manage and organize.
PDF has different capabilities to help you with your electronic files. The technology has various features that are so helpful for file management on your device. Read the details below to know the fantastic features of pdf and their contribution to file organization.
Management Features
PDF has features that will enable you to manage your electronic files. It lets you view the document most conveniently. Since the file doesn’t consume much storage of your device, you can easily download it on your smartphone or computer. Also, the technology allows you to make revisions or changes on your existing pdf file.
PDF has editing and enhancement features to make your existing pdf files up-to-date. You can add page numbers to each document, change the pdf view to the landscape from portrait, and many other significant changes that you want that will work for you. Besides that, file conversions are also made available and easy. You may convert word to pdf, pdf to png, and jpg to pdf, depending on what type of file format you need.
Organization Features
Aside from management features of pdf, the technology also has organization capabilities. It allows you to organize your electronic documents effectively. If you have tons of files, you can merge similar ones to maximize your folders’ space. You can group the documents using the dates they were created. You can also classify them based on their purpose.
After file classification, you can open these similar documents and merge them together into one single file. Make sure to rename the merged file for easy retrieval in the future. If you wish to remove one of the files, you can also do that using the pdf technology. You can even delete a particular page on a pdf document. That’s how easy and convenient it is to organize electronic files in pdf.
Optimization Features
PDF is a technology that compresses your documents to become small files. That’s why a physical book with thousands of pages can be converted to a pdf format with small file storage. You can even save many electronic books or eBooks of this type without affecting your phone’s performance since pdf doesn’t consume much storage of your phone.
With the compression feature of pdf, it also has repair capabilities. It’s sometimes inevitable to encounter technical problems during and after any file conversion process. There might be images, graphics, or texts that can’t be opened on your pdf file after conversion due to an error that occurred. The pdf technology can repair the error, so every element on your file is viewable and accessible.
Protection Features
The best thing about pdf technology is the protection feature. You might have files with high value and confidentiality. The access to these documents must be limited to particular people, especially to company-related files. Hence, you have to give these files protection from unwanted access and use.
The pdf technology has a feature that will let you set up a personalized password. Suppose you’ve unintentionally shared these files with unauthorized people, or they might have unknowingly copied and saved these documents in their hard drives. In that case, there’s no way to open and access these files without the password you’ve set. Hence, files are safe from unauthorized people and authorized use.
Takeaway
It’s so important to manage and organize your files effectively and efficiently. That’s why you need to trust a technology that has been proven effective and safe. Many people have used pdf technology because of these reasons. The pdf features discussed above will surely help manage your electronic files and keep them always protected.
Also Read: PDF to JPG: Quick And Easy Through PDFBear
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